Fake Stamps!

Watch Out for Fake Stamps!

Recently we received a call from a major corporate customer asking about our document legalization services for United Arab Emirates (UAE). He was comparing our prices and processes with his current service provider. As we went into the details, he explained that our National U.S. Arab Chamber of Commerce (NUSACC) stamp was more expensive than the US Arab Chamber of Commerce stamp that his current service provider used.

This was an odd statement because there is only ONE authorized Chamber of Commerce stamp for legalizing documents in UAE: the NUSACC stamp with the green outline (pictured). We contacted the UAE Embassy and were told that the only recognized “Chamber” stamp is the NUSACC stamp and that any other stamp is fraudulent. More importantly, the completed documents could not be legally used in the UAE.

Unfortunately, some providers in this industry are engaged in unethical business practices. They “invent” their own Chamber stamp (see the stamp outlined in yellow) and then convince their customers that the stamp is legitimate.

The service providers using fraudulent stamps are engaging in unethical and possibly illegal practices. More importantly for regulatory professionals, by accepting such a stamp, you may be exposing your company to substantial risks, including the non-recognition of your documents in a foreign country, claims of violating the law in a foreign country, and millions of dollars of lost revenue.

Fake stamps are no laughing matter. If you are concerned about documents that may not have been properly and legally authenticated, contact WCS. We will be sure to give you accurate, trustworthy guidance.

NGO document

How To Deal With Government Entities To Get Your Documents Legalized:

Regulated industries, including but certainly not limited to, Pharmaceuticals, Medical Devices, Biotechnology, and Consumer Products, have a virtual obstacle course of hoops to jump through in efforts to bring their products to market. Companies that have a global footprint continue the hoop jumping in efforts to get the product onto international “shelves.” It is for those additional steps that companies sending product overseas should outsource.

Document Legalization: a process during which documents are navigated through an assembly line of notarizations, certifications, and authentications so that these documents can be used in foreign countries to transact business. It is a “hurry up and wait” game as the documents are passed around government agencies in hopes of getting their stamps of approval. Notaries, Clerks of Court, Chambers of Commerce, Secretaries of State, U.S. Department of State, and Embassies…Oh my!

It is a necessary evil, a niche administrative task that can be confusing and tedious, and it should be outsourced. Here is why:

International Business Map

Managing Document Legalization Through Mergers & Acquisitions

Businesses growing in global markets must continuously manage the processes associated with meeting countries’ regulatory requirements for the sale and distribution of their products. Over time, a company may establish a significant library of authorizations and authentications for legal operation in each country where it does business. But, what happens when a company merges with or is acquired by another?

Here are a few actions we recommend:

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