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Why Choose WCS?

The Document LEGALIZATION Process

There’s a reason why some of the top Medical Device companies have chosen WCS as their premier document legalization provider. When placing an order with WCS, our clients have peace of mind knowing WCS is working diligently to meet their deadline, hiccup-free. No matter how complex the case, the document authentication experts at WCS dedicate themselves to 100% customer satisfaction.

Document Types

We Categorize Documents In Three Ways

GOVERNMENT DOCUMENTS

Government documents are any documents or certificates issued by Federal agencies such as the FDA, USPTO, EPA, FBI, US Dept. of Homeland Security, U.S. Dept. of Agriculture, etc.

The following are common Government-type documents:

  • Certificate of Foreign Government (CFG)
  • Certificate of Pharmaceutical Products (CPP)
  • FBI Background Check
  • Certified Birth Certificate
  • Certified Marriage Certificate
  • Certified Death Certificate
  • Certified documents from the Secretary of State (SOS)

GENERAL DOCUMENTS

General documents are any document or certificate issues by a state or local government entity (non-federal).

The following are common General-type documents:

  • Corporate Documents
  • Formation Documents
  • Good standing certificates
  • Powers of Attorney
  • Letter of Authorization
  • Accreditation letters
  • Affidavits
  • ISO Certifications
  • Letter of Declaration
  • Certificate of Free Sale
  • Agreements
  • Education Documents (Degrees/Diplomas/Official Transcripts)

SHIPPING/COMMERCIAL DOCUMENTS

Shipping/Commercial documents are documents used for shipping products out internationally.

Commercial documents are written records of commercial transactions describing various aspects of those transactions. They may include orders, invoices, shipping documents, transport papers, and certificates of origin.

The legalization/authentication process for Commercial/Shipping Documents is highly variable based on the destination country. Some countries, including even some Hague Convention countries, require that any company shipping products overseas have to obtain a Certificate of Origin, a Chamber of Commerce stamp, and product-specific documentation (i.e., Commercial Invoices, Packing lists, etc.).

The following are common Shipping-type documents:

  • Commercial Invoices (CI)
  • Certificates of Origin (CO)
  • Bill of Lading
  • Packing Lists
  • Health Certificate

How It Works?

Once the destination country and type of document have been determined, the actual process varies depending upon the specific requirements of offices and embassies regarding fees, forms of payment, turnaround times and mailing/courier requirements. It can be as simple as obtaining an Apostille from the U.S. Department of State, Authentications Division or as intricate as following a series of steps to authentication beginning with a local Notary Public and ending with legalization of document/s at an Embassy.

International document authentication can be a tedious and confusing process and simple mistakes can have a major impact.  That’s why companies trust WCS.  You can count on us!

Typically, documents that we process require all or some of the following services (in order):

  • Certification of documents from the Secretary of State of Maryland
  • Authentication from the U.S. Department of State in Washington, DC
  • Legalization from the required consulate or embassy.

The WCS team (legalization experts + couriers) works diligently with each individual client to:

  • Determine specific needs and requirements
  • Carefully manage your documents through the necessary authentication steps
  • Delivering your documents to the relevant legal entities and
  • Returning your documents to you or shipping directly to your affiliated companies overseas.

Apostille Services

  • Apostille is French for “certification” and represents the authentication of an official gold seal or signature on a document. If you are sending your documents to a country that is part of the 1961 Hague Convention, an Apostille certificate is used as proof of authenticity among the member nations.
  • If the destination country of your document is a member of the Hague Convention, your document will need an apostille.
  • An Apostille signifies that the document has been reviewed, approved and certified as an authentic copy of an original and that the certifying party has the authority to conduct such a review.

Embassy Legalization

  • International documents that have originated in one country but are intended for use in another country require embassy legalization to be recognized by the legal system of the foreign country. Embassy legalization is the alternative method for authenticating a document that is utilized for countries that are Non-Hague Convention countries. These countries do not recognize the Apostille as a means to authenticating documents per the 1961 Hague Convention. recognized by the legal system of the foreign country. Embassy legalization is the alternative method for authenticating a document that is utilized for countries that are Non-Hague Convention countries. These countries do not recognize the Apostille as a means to authenticating documents per the 1961 Hague Convention.
  • If the destination country of your document is NOT a member of the Hague Convention, your document will need Embassy Legalization.
  • WCS has a competitive advantage in handling the embassy legalization process given our proximity and relationships to the embassies in Washington, D.C. We stay on top of the specific requirements for each and every country on behalf of our clients. If something changes, WCS is the first to know and has the ability to adapt immediately to get your documents legalized. Even with difficult cases and sudden embassy changes, WCS will not rest until your documents return to you authenticated. embassies in Washington, D.C. We stay on top of the specific requirements for each and every country on behalf of our clients. If something changes, WCS is the first to know and has the ability to adapt immediately to get your documents legalized. Even with difficult cases and sudden embassy changes, WCS will not rest until your documents return to you authenticated.

Countries

Washington Consular Services provides proactive, efficient and dependable document authentication services for the following countries:

Non Hague


Afghanistan


Algeria


Angola


Bangladesh


Cambodia


Canada


Chad


China


Cuba


Egypt


Ethiopia


Ghana


Guyana


Haiti


Indonesia


Iran


Iraq


Jamaica


Jordan


Kenya


Kuwait


Lebanon


Libya


Madagascar


Malaysia


Myanmar


Nepal


Nigeria


Pakistan


Palestine


Qatar


Saudi Arabia


Singapore


Sri Lanka


Sudan


Syria


Taiwan


Tanzania


Thailand


Turkmenistan


Uganda


United Arab Emirates


Vietnam


Yemen


Zambia


Zimbabwe

Hague


Albania*


Argentina*


Armenia*


Australia*


Austria*


Azerbaijan*


Bahamas*


Bahrain*


Barbados*


Belarus*


Belgium*


Belize*


Bolivia*


Bosnia*


Botswana*


Brazil*


Brunei*


Bulgaria*


Chile*


Colombia*


Costa Rica*


Croatia*


Cyprus*


Czech Republic*


Denmark*


Dominican Republic*


Ecuador*


El Salvador*


Estonia*


Fiji*


Finland*


France*


Georgia*


Germany*


Greece*


Honduras*


Hong Kong*


Hungary*


India*


Ireland*


Israel*


Italy*


Japan*


Kazakhstan*


Korea*


Kyrgyzstan*


Latvia*


Liberia*


Lithuania*


Luxembourg*


Macedonia*


Malawi*


Mauritius*


Mexico*


Moldova*


Monaco*


Morocco*


Netherlands*


New Zealand*


Nicaragua*


Norway*


Panama*


Paraguay*


Peru*


Philippines*


Poland*


Portugal*


Romania*


Russia*


Serbia*


Slovakia*


South Africa*


Spain*


Suriname*


Sweden*


Switzerland*


Trinidad & Tobago*


Tunisia*


Turkey*


Ukraine*


United Kingdom*


Uruguay*


Uzbekistan*


Vanuatu*


Venezuela*

* Denotes a Hague Convention Country which recognizes the Apostille form of document legalization. Other countries listed require Embassy Legalization.

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