NGO document

How To Deal With Government Entities To Get Your Documents Legalized:

Regulated industries, including but certainly not limited to, Pharmaceuticals, Medical Devices, Biotechnology, and Consumer Products, have a virtual obstacle course of hoops to jump through in efforts to bring their products to market. Companies that have a global footprint continue the hoop jumping in efforts to get the product onto international “shelves.” It is for those additional steps that companies sending product overseas should outsource.

Document Legalization: a process during which documents are navigated through an assembly line of notarizations, certifications, and authentications so that these documents can be used in foreign countries to transact business. It is a “hurry up and wait” game as the documents are passed around government agencies in hopes of getting their stamps of approval. Notaries, Clerks of Court, Chambers of Commerce, Secretaries of State, U.S. Department of State, and Embassies…Oh my!

It is a necessary evil, a niche administrative task that can be confusing and tedious, and it should be outsourced. Here is why:

International Business Map

Managing Document Legalization Through Mergers & Acquisitions

Businesses growing in global markets must continuously manage the processes associated with meeting countries’ regulatory requirements for the sale and distribution of their products. Over time, a company may establish a significant library of authorizations and authentications for legal operation in each country where it does business. But, what happens when a company merges with or is acquired by another?

Here are a few actions we recommend:

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Embassy closings for the upcoming Eid holidays

A number of Embassies in DC will be closing in observance of the Eid-al-Adha holidays which could affect the document authentication process in terms of turnaround times.

Below is a working list of the Embassy closings.  We shall update it as we receive this information from the Embassies.

BAHRAIN

  • Friday and Monday

BANGLADESH

  • Friday and Monday

EGYPT 

  • Monday

IRAQ

  • ALL of next week – 10/6 – 10/10

KUWAIT

  • Monday, Tuesday and Wednesday

MALAYSIA

  • Monday

NIGERIA

  • Monday and Tuesday

QATAR

  • Monday

SAUDI ARABIA

  • Monday, Tuesday and Wednesday

UNITED ARAB EMIRATES

  • Friday

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NATIONAL US-ARAB CHAMBER OF COMMERCE

  •  Friday

And Eid Mubarak for all those celebrating!

Paraguay is now an apostille country..in practice too!

After a short transitional period, Paraguay is now officially an apostille country!

The announcement was made in August though in addressing the needs of several of our clients, WCS learned that the Embassy of Paraguay was still legalizing documents. Our team was told by our connections that there might be a transitional period switching form Embassy Legalization to Apostille.  However the switch has happened sooner rather than later.

What does that mean if you are attempting to legalize a document destined for Paraguay?  It means that the general Apostille process will apply for both government-issued documents and general documents.  The Embassy of Paraguay still requires legalization for all commercial/shipping documents.

If you have any questions, feel free to give us a call at – 1-866-ALL-DOCS (255-3627) or drop us a line.  We are always at your service!

Important Payment Change from the Embassy of Qatar

Starting tomorrow, 12/12/2014, the Embassy of Qatar will no longer accept payments via cash, check, credit card or money order.

All legalization payments for all documents both legal and commercial will have to be made to the Embassy’s bank account.  Once the payment is complete, one must remit the deposit slip accompanied with the document to the Embassy’s consulate to be processed.

We certainly understand that this is not any easy transition for those looking to legalize documents with the Embassy of Qatar.  But we are here to help so feel free to contact us if you have any questions.

In the meantime, you can learn more about the Embassy of Qatar’s legalization procedures here. 

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